Ringing Forums

I am an elder counterpart!!!
I organise a monthly quarter peal for an established group of friends. I email suggested dates and time to all of them. They reply within a couple days (part of the deal). I select a date(s) and confirm the details with them together with the time, methods, conductor, rope fees etc. I get the tower(s) by email using the annual report, association website or my own established contact list. Be sure you know if you will be met or not, and if not that you have specific instructions for clock hammers etc because they will be your responsibility.
A week before, I send a reminder email to include the tower contact (BCC everyone if necessary). On the day, everyone turns up (if not they don't get asked again). Probably best if only one person is involved in organising events, then you get into the routine and know exactly what is going on.
Don't be surprised if some towers want you to sign a safeguarding agreement about under 18s etc, to be signed and returned in advance. This is becoming more common nowadays.
If you arrange things well people will see you as dependable and will have confidence in your organising skills. I hope this helps. Good luck

the task splits into two, organising the ringers and organising the towers. I organise regular quarters in hand so I only have to do the ringer part. Obviously you need a pool of ringers who are interested in ringing, and who you are happy to ring with you. You need more ringers on the list than a band’s worth because they will have times when they aren’t available. So on any given date you might have more or fewer than you need.
Each month i ask who is available on all the dates that month (Sunday afternoons in our case). Then I select bands from who is available.
If I have just enough on a given week then I choose a method to suit the band.
If I have more than enough I make a selection, bearing in mind things like who hasn’t rung one lately or whether a particular combination would help someone to achieve something they haven’t previously.
If I don’t have enough then we don’t ring that week. However since there are more tower bell ringers around than handbell ringers you might be able to top up the band with someone outside your normal group.
I used to confirm each band during the preceding week but that meant someone who had said they were available at the end of the month not knowing whether they were needed for several weeks, so now I circulate updates as soon as I know what bands will work. That has the secondary benefit that anyone who hasn’t got round to replying might offer to ring on a week where we are one short.